Free Email Solutions for Your Club with Google for Nonprofits
As volunteers deeply involved in the administration of your lacrosse operations, managing emails efficiently is key to keeping everything running smoothly. If your club hasn’t already taken advantage of its nonprofit status to unlock Google Workspace for free - this is for you. Still paying for your club emails or using your personal/work email? You can streamline your club communication using Google for Nonprofits – and the best part? It's free for nonprofits like yours!
Why Separate Your Personal/Work and Lacrosse Emails?
As a club administrator, your inbox is probably a juggling act between personal, work and lacrosse related emails. To avoid confusion and maintain a professional front, it's crucial to have dedicated emails for your club executive. This not only helps in keeping your personal/work life separate but also establishes a more organized approach to handling club matters. Besides, accidentally sending your boss your team’s upcoming tournament schedule might just reveal how much 'team building' you're doing on company time. 😉
The Power of a Domain Name
Creating email addresses with your club's domain name isn't just about looking professional – it’s crucial for building trust, credibility, and safeguarding against the prevalent threat of phishing scams targeting youth sports. When parents and coaches see an email from a domain that represents your club, it not only adds a layer of authenticity and seriousness to your communication but also reassures them about the security of the information shared. In a digital landscape where fraudulent activities are increasingly common, a club-specific domain name serves as a badge of legitimacy, significantly reducing the likelihood of your important communications being dismissed as suspicious or harmful. This not only enhances the professional image of your club but also plays a vital role in ensuring the safety and integrity of your digital interactions.
Google Workspace: A Game-Changer for Nonprofits
Google Workspace is a popular choice for businesses, and it's perfect for managing custom emails using your club's domain. The great news for nonprofits is that Google Workspace is available to them for free! That's right, unlimited email addresses, 100 TB of storage, and access to Google's suite of tools like Google Docs, Forms and Sheets, all at no cost.
How to Access Google Workspace for Free
Google for Nonprofits has a validation partner, Powered by Percent, that makes accessing Google Workplace for free even easier. You can start by claiming your nonprofit in the Powered by Percent Causes Portal. If your organization isn't listed, simply follow the steps provided after clicking the link below the search bar. You'll need your Articles of Incorporation or similar documentation.
Pro Tips
Avoid Role-Based Emails: While it might seem convenient to use emails like info@, registrar@, or president@, these role-based addresses often face delivery issues. They're more likely to be blocked, have high bounce rates, and receive spam complaints. Instead, opt for using real names in your email addresses. This approach not only enhances deliverability but also provides a personal touch – parents will know exactly who they are communicating with regarding their children.
Managing Role-Based Inquiries: While it's advisable to avoid role-based emails for club communications, they can still be useful. For example, registrar@ is great for general registration inquiries and treasurer@ is great for accepting email money transfers. With the unlimited email addresses provided by Google for Nonprofits, you can set these role-based email addresses to forward to the individual responsible for that portfolio. This ensures no important messages are missed, and the transition of roles within your club becomes seamless when someone leaves or changes positions on your board.
Setting up professional email addresses for your lacrosse club doesn't have to be a daunting task. With Google for Nonprofits, you can have a reliable, cost-effective solution that not only simplifies communication but also elevates the professionalism of your club. Embrace this opportunity and take your club's communication to the next level!
